Base Apps
Apps are task-focused views and forms for working with OpenAdmin's records. Use Find an app to open an app or tab guide, or Complete a task to follow a sequence of related guides.
How OpenAdmin connects the records
OpenAdmin represents a fund's operations through records linked to one another. A record stores facts about one object or event, such as a subscription or a cash transaction. Each type of record has a specific job. Some identify the fund and its participants; others record financial events, cash movements or accounting entries. The links identify which records belong together.
A subscription, for example, identifies its subscriber and the share class in which that subscriber participates. A capital activity records an event affecting a particular subscription or investment. These references let you follow an event back to the participant or position it concerns.
Cash records describe money moving through an account. A cash split identifies a portion of a transaction that can be classified and assigned to an owner. A cash-split link associates an amount with the activity, expense, income or transfer it relates to. Accounting journals record the accounting treatment and can reference their source records. Following these links lets you check the business event, its cash support and its accounting treatment together.
The records remain separate because these parts of a process can happen at different times. A call can be recorded before the contribution arrives; cash can be recorded while its purpose is still being investigated. A link identifies a relationship. To judge whether the related work is complete, inspect the linked amounts and each record's status.
Apps provide different views and actions for working with this connected information. In Subscriptions you can inspect a subscription and its activities; in Cash you can inspect the linked transaction and splits; in Accounting you can inspect related journals. Moving between these apps changes the part of the process you are examining.
In the our Learning Sandbox example, Cedarbridge Example Holdings Ltd is the subscriber on Cedarbridge Core Subscription, which connects it to Class A. The subscription's USD100,000 Contribution is linked to the cash split for its bank receipt. The activity records the subscription's funding event; the cash records show the received money. Their link lets a reviewer follow the funding from the subscription to its bank support.
Use Who’s Who & How They Connect for participant relationships, How the Cash System Works for the cash records and From Source Data to Accounting for the accounting connection.
Start here
Browse Find an app for an app or tab, or use Complete a task for a sequence of related guides. Each app page explains its purpose and links to its tab guides.
1. Navigate and establish your scope
Each app answers a question about a selected set of records. Entity, Share Class or Account determines whose information you are reviewing; a date or accounting period determines the time scope. Check those selections when moving between tabs, because each tab can use different filters and date rules.
Before comparing figures, match the relevant entity, account or class, currency and date or accounting period, then read what one row represents in that guide. Check the source date as well: the latest available bank snapshot may be older than your selected cutoff.
Open: Organization · Investor Profiles · Fund Overview.
2. Establish the fund's operating records
Setup records establish the parties and relationships that later events refer to. Entities, share classes and accounts describe the fund's structure; subscriber and subscription records identify participation in the fund; investments identify the positions the fund holds. Participation allocations determine which owners share an item's economic effects. Begin here when a required participant, position or relationship is missing.
Open: Organization · Investor Profiles · Subscriptions · Investments · Allocations.
3. Follow an event through its records
Once those relationships exist, activities record what happens to them: a call, contribution, distribution or valuation. Use the explorers to follow an activity to its evidence, linked cash and accounting. Check which parts apply to the event; an unpaid activity can exist without cash, and a non-cash event can affect a position without a bank movement.
Open: Fund Overview · Subscriptions · Investments · Incomes & Expenses · Cash · Accounting Operations.
4. Investigate and repair differences
Reconciliation checks compare records that should agree or test whether a required relationship exists. An exception identifies a condition to investigate, such as a missing link or a difference between linked amounts. Confirm the scope, trace the result to its owning records and correct an evidenced error there. Refreshing the check then shows whether that condition remains.
Open: FundOps Recon · Cash Recon · Data Locks.
5. Review accounting and close a period
Accounting records how events affect the books through journals and capital-account movements. Period review checks those results alongside fees, allocations and reporting requirements. Use the close sequence to identify outstanding work before the authorized period-close process; a clean check, a locked record and a closed period are separate results.
Complete a task
Prepare a fund for its first operating period
- Organization — Fund Structure
- Investor Profiles — Data
- Organization — Share Class Structure
- Accounting Operations — Accounting Setup
Take a subscription from onboarding to funding
- Subscriptions — Onboarding
- Subscriptions — Data
- Subscriptions — Activity
- Subscriptions — Record Explorer
- Cash — Transaction Explorer
Trace an investment call or distribution
- Investments — Activity
- Investments — Record Explorer
- Cash — Cash & Activity
- FundOps Recon — Activity → Cash
Record and inspect an income or expense
- Incomes & Expenses — Data
- Incomes & Expenses — Rollup
- Incomes & Expenses — Record Explorer
- Accounting Operations — Journal Explorer
Investigate unmatched or partially linked cash
- Cash Recon — Cash Splits Recon
- Cash — Transaction Explorer
- Cash — Data or the owning activity app
- Cash Recon — Cash Splits Recon
For splits explicitly classified as unapplied cash, start and recheck in Cash Recon → Unapplied Cash Recon.
Review a period and produce reporting
- Accounting Review & Close — GL
- Accounting Review & Close — Gross NAV
- Accounting Review & Close — Fees
- Accounting Review & Close — Capital Allocations
- Accounting Review & Close — Final Close
- Reports
Investigate a locked record
Open the record in its owning app and confirm its table, ID and lock state. Use Data Locks → Overview for table-level lock coverage.
Data Locks → FundOps, Data Locks → Accounting and Accounting Review & Close → Locks list eligible unlocked records for review. A record that is already locked will not appear in those lists. If it needs correction, ask an authorized administrator to follow the unlocking and review process.
Examples in this guide
All example organizations, people, documents and financial records in this guide are fictional.
Cedarbridge Example Fund LP is the core worked example. Its cash records show USD 100,000 of investor funding, a USD 40,000 investment payment and a USD 1,200 operating-expense payment, leaving USD 58,800 of system cash.
The accounting walkthrough begins with a Draft expense journal. Cash links and a balanced Draft do not establish posted accounting or a completed NAV. The Transfers walkthrough shows an empty state; no internal transfer has been recorded in this example.
Reports uses a separate fictional entity, Cedarbridge Reporting Example LP (Entity 3), for July–September 2026. Prepared USD historical inputs produce cash of 5,340, investment value of 4,500, prepaid assets of 500 and a payable of 40, giving NAV of 10,300.
These saved inputs illustrate report presentation and accounting bridges. They do not demonstrate payment, posting, allocation-run, valuation-approval or close execution; the period remains Open. The core Cedarbridge Example Fund LP (Entity 1) retains its Draft accounting example. Keep the entities' records and totals separate.
The separate Onboarding Practice example shows onboarding, cash matching and unapplied cash. Each guide identifies the entity, date or period and records shown. Keep those examples separate when comparing totals.