Activity Explorer
Use Fund Operations → Fund Overview → Activity Explorer to investigate an activity from its business source through cash settlement and accounting. It includes investment activities, subscription activities, expenses and incomes, including records with no linked cash.
This is an inspection surface. Creating an activity, matching cash and posting a journal are separate operations in their owning apps.
1. Choose the scope
Select the Entity and, when relevant, Share Class. Set As of Date explicitly. Use Activity Type to narrow the origin and Date Range to narrow the dates of the parent activities.
The cutoff and the date range answer different questions: the cutoff limits the investigation date, while the date range selects which activities to investigate. A Share Class filter selects whole source records associated with that class; it does not prorate an activity's amount.
After following an explorer link, check the retained scope. If an expected record is absent, check Entity, Share Class, dates, Activity Type and any source-specific restriction before inserting another record.
2. Read one chain
Each parent is one operational event. Its stages follow the relationships that explain it: the source identifies the position or participation and any referenced notice; cash settlement shows amounts applied from cash; accounting shows connected journals and lines. A missing stage is a question about that relationship, rather than a reason to recreate the event. The same amount can appear at several stages because the stages describe different aspects of one event.
The expanded fictional activity below demonstrates this structure.
Investment activity #2 is expanded in the fictional example. Source contains its investment and funding notice. A stage with one record displays that record directly.
Expand a parent in Activity, then expand stages that contain more than one record.
- Source identifies the owning investment, subscription or entity, and a referenced notice when present. It does not necessarily mean an uploaded document.
- Activity identifies the dated event being investigated.
- Cash settlement shows associated cash splits and their linked amounts, or explains the absence of a settlement.
- Accounting shows journals and lines associated with the activity, its notice or its cash settlement. An absent journal is shown explicitly.
The number beside an activity counts its stage groups. “(4)” does not mean four contributions. “Source (2)” means two source records: the investment and the notice in this example.
Use the stage and record type together with the ID: investment #1 and funding notice #1 are different records. Cmd/Ctrl-click a reference to open its referenced record in a new tab. A normal click on a read-only badge does not open that destination.
3. Read amounts and status separately
The same native grid, scrolled to amounts and status. At the August 31, 2026 cutoff, the contribution is Settled through Cash Split #2; its Accounting stage still reports Missing journal.
The parent displays its activity amount once. Source notices and cash splits provide context and can repeat an amount. Do not add all expanded rows. Even parent amounts across different categories are not automatically a cash-flow or NAV total: a capital call and its contribution are distinct physical records describing different steps.
Read Record Amount, Linked Amount and currency together. Journal Debit and Credit describe accounting lines, not extra receipts or payments. Keep the category-specific activity sign; it need not equal the bank transaction's sign.
Status is specific to the stage:
- Linked on Source confirms that the referenced source resolves; it does not prove payment.
- Unpaid means the activity has no active linked cash settlement in this scope. Cash may already exist elsewhere but still need a correct link.
- Partially settled, Amount unspecified, Currency mismatch and Missing record require investigation of the association, allocation or referenced record.
- Non-cash and Not applicable must be interpreted with the category and settlement method; they are not instructions to create cash.
- Missing journal means no journal was found through the configured lineage at the cutoff. A linked journal's own status still matters: settlement, posting and locking are different states.
4. Work through the example
Find Investment activity #2, Harbor Example Software's contribution dated July 15, 2026, for −USD40,000. Its Source includes the July 10 capital-call notice #1 for the same amount.
In the example, Settled means the contribution has a linked cash amount matching its −USD40,000 amount. Cash settlement shows Cash Split #2, with Record Amount and Linked Amount both −USD40,000. Accounting still says Missing journal: no journal was found through the explorer's relationships at the cutoff. The settlement label does not confirm that accounting is posted.
Inspect the owning activity and the available bank evidence. Follow Cash Split #2 into Cash → Transaction Explorer to examine its transaction and feed; do not create another payment because the Accounting stage is incomplete. Investigate posting through Accounting Operations after establishing what is missing or wrong; the explorer itself does not post.
Return to the same activity, Entity and cutoff after a correction. Refresh and verify the source reference, linked amount, currency and accounting status separately. Use FundOps Recon → Activity → Cash and the relevant Cash Recon control for reconciliation, rather than treating an explorer's linked label as a control sign-off.
For another activity, inspect the same source, cash and accounting stages. Investigate a missing stage in its owning app; do not create cash or a journal solely to remove a warning.
Continue with Cash, FundOps Recon, or Accounting Operations.